Coordinator

September Hopper

172 N. Satinwood Ave.
Oak Park, CA 91377
818-429-4605
srhopper78@yahoo.com

Rules For All Convention Events

  • Participants must be registered to qualify for participation at the convention. YOU WILL ONLY BE ALLOWED TO PARTICIPATE IN EVENTS FOR WHICH YOU ARE REGISTERED! NO CHANGES WILL BE ACCEPTED AFTER MARCH 19, 2010.
  • Team forms for team events MUST be filled out and brought to the event room. Forms are provided in the Registration Confirmation Packet. Extra blanks will be available at the Registration Desk during the convention. The forms should be completed and sent to Marcy with the Registration packet. These completed team forms will be brought to the convention, and will be with the specific event coordinator. Just have your team check in with the coordinator at the beginning of the event.
  • Written changes to registration will be accepted until March 19, 2010.
  • A participant may move up to an older category, but an older participant may not move down to a younger category. If any team member is in the older category the team must participate at the older level. No participant may enter an event more than once.
    **PLEASE NOTE THAT MOVING PARTICIPANTS TO DIFFERENT AGE GROUPS CAN RESULT IN SCHEDULE CONFLICTS. IT IS THE RESPONSIBILITY OF THE CHURCH COORDINATOR TO CONVEY THIS INFORMATION TO THE PARTICIPANTS. "EXCEPTIONS" WILL NOT BE MADE TO ACCOMMODATE SCHEDULE CONFLICTS.
  • A participant will be in only one event during a given time period. No allowance can be made for anyone breaking this rule.
  • Each participant will receive a solid wood individual award plaque engraved with the current year's theme, place, and date. Metal plates in gold, silver, or bronze engraved with the name of the event will be awarded for all events. A Team Plaque will be presented to teams achieving the Gold Rating. (Team = 2 or more).
  • Church Coordinators will have until May 8, 2010 to apply for awards corrections or updates. Church Coordinators should contact Jean Foresee at mjjr4c@comcast.net or 939 Fell Ct. San Jose, CA 95136.
  • Each group MUST furnish judges for every event, in which they have participants entered (see the "CONVENTION - JUDGING" sections of this manual AND each event instructions for more details).
  • Each participant or team must provide 3 judging sheets for each event entered. Please have them completed prior to the event.
  • Each group MUST furnish a coach and a scorekeeper for EACH Bible Bowl team entered. This includes 2 and 3 member teams!
  • Proper attire is expected at all times during the convention. NO SHORTS ARE TO BE WORN WHILE PARTICIPATING IN CONVENTION EVENTS AND ACTIVITIES.
  • The Event Coordinators have the authority to over-ride improper award recommendations.

Convention Judging

Purpose:

To provide informed Judges for the LTC Convention. Judges should be adults who are willing to devote a portion of the convention time to serve the participants.

Process:

Upon receipt of the registration package, each participating group will:

  • Supply Judges and Timekeepers for each Convention Event in which they have participants entered. Complete the Judges Enrollment Form provided in the Registration package.
  • Ensure Judges from your group attend the Judges Meeting on FRIDAY, April 2, 2010, at 2:30p.m. For those scheduled to judge multiple events, the Judging Coordinator will assist you as necessary.
  • Will supply Judges who do not know and are not related to the participants they are evaluating whenever possible.
  • Be aware there will be three Judges and a Timekeeper for all events except Bible Bowl.
  • Supply Bible Bowl coaches and Scorekeepers for each team regardless of number of members on that team. Attend a meeting Friday, April 2, 2010 at 2:30pm.
  • For team events, submit Judges as indicated in each event's guidelines.
  • For individual events, submit one Judge for every four students entered (Bible Reading, Song Leading, Speech, etc.).
  • Will make sure that their Judges, Timekeepers, and Bible Bowl Coaches and Scorekeepers know to review the schedule before the convention and to decide when they can participate. THIS IS VERY IMPORTANT!
  • Upon arriving at the convention, sign up sheets for all the events and times will be posted. Each judge is to sign up for his or her specified events.
  • Make sure your Judges are available at the times they have volunteered. (They should not decide they want to be elsewhere with their students at that time.)
  • Complete Judges Enrollment Form - this is for your records. Remember that everyone who is observing is expected to help with judging. This form helps you ensure you will be providing enough judges for your registered participants.