Coordinator

Rebekah Robertson

225 N Estes Way
Mountain House, CA 95391
408-483-7734
bbligh@westsidelife.org

Rules For All Pre-Convention Events


  • All mail-in events must be postmarked by March 12, 2010.
  • Each event must be mailed to the Event Coordinator listed in the 2010 rules.
  • Please paper clip all of each participants sheets together. Three copies of the written work will be distributed to three judges. The fourth copy and the cover sheet will be used for display at the Convention.
  • Judging criteria for each Pre-Convention Event entry and the assigned point values, are provided on the sample judging form following each event's instructions.
  • Receipt of Awards - Awards for those not present at the convention will be included in the Take Home Packet or mailed to the Church Coordinator.
  • Event Coordinators have the final authority to overrule improper award recommendations.
  • Coordinators should send in all participants' $40 registration fee together, including those who may not be attending the convention. DO NOT SEND CHECKS TO THE EVENT COORDINATOR. A reminder - registration fees are based on your postmark date. All pre-convention events are to be sent in by March 12, 2010. Send your registration early!
    • January 1, 2010 registration = $40.00
    • March 1, 2010 registration = $60.00
    • March 12, 2010 registration = $75.00
  • Corrections to your registration packet will be accepted by mail, email, or phone until March 19, 2009. After that no corrections can be made.

Pre-Convention Judging

Purpose

To provide informed Judges for the LTC Pre-Convention Events. Judges should be adults who are willing to devote time to serve the participants.

Process

Upon receipt of all entries, the Event Coordinator will:

  • Send confirmation of receipt of event entry materials to each Church Coordinator.
  • Fill out tops of judge's forms with name of participant, church or group ID, and grade level of participant.
  • Organize event materials for judging.
  • Select three Judges to judge each entry.
  • Instruct judges that for every 1 negative comment they note, they should make 3 positive comments.
  • Supply Judges with copies of the Event Guidelines and Judge's Sheets.
  • Be sure Judges read the above materials and are aware of the Theme.
  • Instruct Judges to not base their judging on a particular theological view or interpretation of the theme. There can be several interpretations of this year's theme.
  • Upon receipt of entries back from judges, fill out top of right side of the judging forms.
  • Cut judges sheets down the middle and STAPLE together each participants "Take Home Judge's Comments"
  • Paperclip cover sheet to fourth copy of each participants entry.
  • Type list of participants and awards received in each grade category. (Please group by award received in each category.)
  • Event Coordinators will mail to the Pre-Convention Event Coordinator on or before March 12, 2010:
    • Typed award recommendation list
    • One copy of event papers and cover sheets (for display at convention)
    • Judge's point sheets
    • Participants stapled "Take Home Judge's Comments"
  • Follow any additional instructions in their Event Guidelines